Travel procedures
Steps for Faculty
- Apply for UConn Research Foundation (UCRF) and American Association of University Professors (AAUP) travel funds at
https://secure.vprge.uconn.edu/travel_form
- Complete the Request for Travel Approval form at travel.uconn.edu/ta_help.php
- If traveling internationally, or travel request exceeds $10,000 approval of the Provost required.
- Indicate the funding source(s) and estimate the amount being released. You can state UCRF/AAUP if you are traveling on these sources.
- NOTE: Recommended timing: 4-6 weeks before travel
- Once permission to travel is received, depending on the funding source, a Financial Assistant in the front administrative office is available to assist with booking flights and pre-conference registration.
- Hotels and car rentals (where permitted) must be paid up front by the traveler with receipts submitted later for reimbursement.
- University travel reimbursement policy requires original receipts. Since this often includes an accumulation of boarding passes, toll receipts, hotel confirmations, and many miscellaneous receipts, it is recommended the traveler obtain a Travel Receipt Envelope from the front office prior to departure. Faculty members are entitled to location-specific per diems, however, reimbursements are facilitated by itemizing expenses and submission of original meal receipts. Per diem rates can be found at http://web2.uconn.edu/travel/mileage_perdiem.php . (Receipts should be submitted for all expenses claimed during travel, however they are not required for expenses under $25.00). After all receipts are received, a Financial Assistant from the front office will complete the reimbursement form and submit it the travel department.
- Travelers should familiarize themselves with other travel restrictions (for U.S. airline use, etc.) which are listed on the travel website travel.uconn.edu
Steps for Students
- For student travel, fill out the appropriate form below. Bring it to a Financial Assistant in the Front Office, who will inform you of the subsequent steps you must take. As with faculty travel, be sure to keep boarding passes, receipts, etc.
FORMS:
Revised Nov 2012
